Launch of Electoral Process for the Africa Representative at the HIC Board


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International Coalition

Launch of Electoral Process for the

Africa Representative at the HIC

The term of HIC AFRICA Representative, Mrs. Affoué
Pauline Yao (Femme Cote d’Ivoire Expérience) at the Board has expired. The
next four-year term will run from May 2018 through April 2022.

Mr. Davinder Lamba, Mazingira Institute of Nairobi,
Kenya and Mr. Yves Joel Zoffoun, ONG BETHESDA of Cotonou, Benin, HIC Centers of
Reference (or Focal Points) for Africa will support the whole process together the
staff of the HIC General Secretariat.

to HIC’s Constitution (
and By Law (
the Members should be in good standing[i] with the Coalition
in order to
participate to this Electoral process.

of Representative to the Board – Africa 2018

According to the HIC Constitution and to the current Bylaw, the procedures for the election in Africa Region
must respect the following guidelines:

1/ How to be a member in
good standing?

Membership activation or

– Members make contributions to support the
Coalition and, by doing so, get the right to vote and to propose their Members
and collaborators for elected positions. “Contributions” are actions which
allow the strengthening of HIC and the implementation of HIC’s strategy. These
contributions are divided into 5 groups (i) research and documentation, (ii)
training, (iii) networking, (iv) fundraising, funds management and other
services (logistics, administration and legal), and (v) dues calculated
according to the annual budget of the member organization.

– A Membership Form has been sent on December 12
2017, attached to an email, through the MailingList to Members in December 2017,
and will be resent further on, requesting all African Members to update data.
This form should be filled at your earliest convenience and sent back to Marie
at HIC-GS.

In case a Member is active with grassroots presence
on the ground but lack the capacity to pay dues, we encourage Members to
present their cases supporting the request with relevant documentation
(starting from the filled Membership form) and other documents that are stated
in the list of contributions. The Member’s contributions must be sent to the
HIC General Secretary, with a copy sent to Davinder Lamba and Yves Joel
Zoffoun, HIC Reference Centres for Africa. The list must be received no less
than two weeks prior to the cut off date for the purposes of voting. The
Member’s contributions assessment falls back on the Secretariat, in
coordination with the Reference Centres.


2/ Who can run for the
election and be Candidate?

Profile and Eligibility for
Board Representatives [ii]

– A man or a woman, HIC
Member in good standing from the African Region, (i) working in the field of
Rights to Habitat including Human, housing and land rights, (ii) promoting
social justice, gender equality, and environmental sustainability; (iii)
interested to combine local, national and regional contexts with the global
approach; (iv) interested to represent housing social processes from a global
perspective in international forums.

– All the Candidates should
speak English or French.

– Eligible candidates to
the HIC Board shall belong to organizations which have been based in the
corresponding region for at least one (1) year at the time of their nomination
and Members of HIC for at least one (1) year at the time of their nomination.

– Candidates running for
election shall be nominated by at least two (2) organizational Members of the
Coalition from the same region and other than the one to which s/he belongs (no


3/ What is the elected HIC
Board Members supposed to assume?

Responsibilities and tasks 

– Conducts and follow up
HIC’s policy according to the needs and aspirations of the Members of the
region that they represent.

– Being informed and
proactive when defining HIC´s values and position.

– Attend and actively
participate in HIC Board meetings (both online and face to face) and in
regional or thematic meetings of HIC members of the region that they represent,
as well as support fundraising processes.

– Attend events and
campaigns of HIC allies.

– Participate and follow up
decisions, commissions and Working Groups promoted by the HIC Board.

– Provide with open letters
regularly to the Members that they represent.

– Once the annual General
Assembly meeting is set, hold a consultation among the Members they represent
and bring the results to the General Assembly’s discussions.

– According to the
consultation outcomes, participates in the General Assembly with the proxy of
the Members of the region he / she represents, supporting the region’s

– Represent HIC on a
solidarity basis, with no retribution (this is a non-paid position).

– Participate to HIC Board
Meetings and HIC global events with network financial support for travel and
accommodations (seven (7) days once a year).


4/ How long does the
mandate last?

Duration of the mandate 

– Board representatives are
appointed for a four (4) year term. they cannot serve more than two (2)
consecutive terms.


5/ How to nominate

Procedure for nomination[iii]

– If you are an organizational Members of the Coalition in good standing
in the Africa region, you should write an email to the Electoral Committee
stating the name of your nominee and his/her organization.

– Candidates running for any election shall be nominated by at least two
(2) from the same region and other than the one to which s/he belongs.


6/ How does the Nominee
validate his/her nomination?

Requirements for confirmation of eligibility

 – He/she must send a personal written acceptance of his/her nomination
and a the written acceptance of his/her nomination by his/her organizations.

 – He/she must send a bio with motivations for the purpose of the
electoral campaign. Two (2) documents are

 (i) one from
the candidate’s organization supporting the candidacy and including a brief
statement indicating name and general activities;

 (ii) another
from the candidate, including a short bio or CV and a cover letter.


7/ Who can vote?

Roster of Voters

 A list of Africa Members with right to vote (in good standing) will be
issued. Only the Members shown on the Roster will be allowed to vote.

 The Roster of voters will be shut a week before the call to vote is


Note: Each voter has the right to ONE (1) vote.


8/ How to vote?

Means of elections

The votes will be casted by email to the EC.

The name of one (1) of the validated candidate(s)
and his/her organization must be stated on the vote.
The votes must be issued in French or English.


9/ When will the process go on?

Procedures[iv] without deadlines[v]:


Reminder for Membership activation or reactivation

2.    Constitution
of the EC

3.    Set
of electoral process and calendar by EC

4.    Call
for nominations

5.    Reception
of Nominations

6.    Revision
of Nominations

7.    Reception
/review/ translation of Candidates’ Documents

8.    Deadline
for contributions, types i to iv (other than dues)

9.    Deadline
for contributions, type v (dues)

10.  Closure of Roster of Voters

11.  Candidates’ Campaign

12.  Publication of Candidates names and documents

13. Call to vote

14. Vote

15.  Closure of vote

16.  Votes counting and verification

17.  Communication of the electoral results to HIC Board Members

18.  Communication of the electoral results to HIC Members

19.  Objections to the electoral procedures or the results

[i] Definition of
Member in HIC Constitution (Article 4.3):
Members are those organizations/entities
… that collaborate with activities developed by HIC, and that make a
contribution as determined by the Board. Member organizations have the right to
vote and to propose their Members and collaborators for elected positions.”

candidates to the HIC Board are elected for their individual goodwill and
skills to carry out the tasks required of an HIC Board Member and to represent
the social bases of their respective region.

No employee of the HIC Secretariat or of Reference Centres may be
eligible to run for or serve in a Board office. In the event that a Secretariat
employee or of a Reference Centre team seeks a Board office, s/he shall resign
from her/his Secretariat or Reference Centre post and serve no other post in
such structure during the term of the Board office in which s/he serves.

[iii]The EC members are
not be eligible to nominate or contest for any candidacy for the election that
they serve.

[iv]This procedure and
deadlines is prepared by the GS should be considered as an orientation marks to
facilitate the EC’s task. The EC will review and approve or modify the

[v] Any unforeseen in
this electoral process (including extensions need to the calendar will be
resolved by the Electoral Committee, always in consultation with the HIC
General Secretariat.





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